Board Retreat Summary

Sept. 21, 2017

Board Responsibilities

Board members discussed their individual and collective responsibilities as a Board and how to disperse the workload. The Board will create a PCSD Governing Board Bylaws, and revise the PCSD Governing Board Handbook. Drafts of both documents will be done by December with plans to be ratified in January 2018.

Maximizing Board Meetings

The Board talked about how to maximize their meetings. The Board will limit agendas to policy, budget, areas of focus for the year, member topic issues, and emergent issues. The Board also directed Superintendent Ember Conley to change the meeting layout of the Board room, and begin live streaming the Board meetings.

Board Goals

The Board is focused upon providing support to ensure that the student learning goals are met. The Board’s goals include: writing and revising district policy; aligning the budget with Board and student learning goals; leading and implementing the Strategic Plan mission, vision, values, and goals; promoting and advocating the district’s safe and healthy focus; ensuring safe facilities; promoting staff and student wellness; increasing engagement with students, staff, parents, and community members; and improving communication and transparency with the public.

Board Leadership

The Board looked at the process for election of new Board leadership (which will occur at its Oct. 3 meeting) and outlined the responsibilities of the Board president. Members also set a timeline for the selection of a new Board member to replace Julie Eihausen.

Community Meetings

Board members want to begin holding an informational meeting once a month to increase community engagement with the Board. These meetings will also allow the Board to keep its Regular Session meetings focused on policy, budget, areas of focus for the year, member topic issues, and emergent issues. Two Board members, the Superintendent, and the Business Administrator, will be present at these community meetings and groups and/or individuals who want to share information with the Board will need to sign up in advance to get on the agenda. The Board members will not take comment on personnel issues. The Board directed the Superintendent to set up a schedule of these meetings for the 2017-18 school year.

School Assignments

The Board agreed to be assigned to specific schools with the responsibility of attending school events and meetings, and corresponding with constituents. School assignments include:

JJ Ehlers: Jeremy Ranch Elementary and Park City High School (requires two members because of its size)

Anne Peters: McPolin Elementary and Treasure Mountain Junior High

Petra Butler: Ecker Hills Middle and Park City Learning Academy

Andrew Caplan: Parley’s Park Elementary and Trailside Elementary

Julie Eihausen/New Board Member: Park City High School, District Office, and Transportation

Public Relations and Communication

Melinda Colton, director of Communications, spoke to the Board about ways to increase its communication with the public. She also shared insight about how Board members can more effectively talk to the news media.

 

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