Board Meeting Summary

Nov. 7, 2017 | Special Regular Session

District 5 Board Candidate Interviews

The Board interviewed two candidates who applied to fill the vacancy in District 5 due to Julie Eihausen’s resignation effective Feb. 5, 2018.

-Erin Grady has lived in Park City for 34 years and currently serves as co-president of the PTA at Parley’s Park Elementary. She is a board member of PC READS and  the Figure Skating Club of Park City. For 12 years she served as communications manager for Deer Valley Resort. “I want to look back and know that I did my part in securing a positive future not only for my kids but for the children of Park City as a whole,” she said.

-Betsy Ricks has lived in Park City for 24 years and is an educator at the Peace House teaching children from kindergarten through high school about personal safety, child abuse, and healthy relationships. “I am passionate about education and would love to play a part in helping our district continue to develop programs and opportunities that will benefit all our children and better our community,” she said.

The Board will announce its board member appointment at its Nov. 21 meeting.

Strategic Planning Update

Board member Anne Peters presented updated information based on additional feedback the Board received from employees and community members. The updated values include: Academic Success, Leadership, Excellent Personnel, Communication, and Community Alliances. The Board reviewed its major goals and next steps in updating the district’s strategic plan. Eric Esquivel, Latino Community Relations specialist for the district, reported on his outreach efforts to Latino parents, and the Board said it will incorporate their feedback into the plan. Once the major portions of the strategic plan are finalized, the Board will communicate that information to the community and employees.

Open and Closed Enrollment

Business Administrator Todd Hauber presented the Board with nine open enrollment scenarios. The Board discussed the options and their impacts on school enrollment capacities and whether or not it can close some of the district’s schools to open enrollment next school year.

Policies for Posting

The Board approved posting the following policies for review:

-Policy 7085: Employee Licensed Staff

-Policy 7160: Orderly Termination

-Policy 10001: Bullying

-Policy 10026: Home School-Dual Enrollment

-Policy 9091 (NEW): Student Data Privacy and Governance  

Board President Andrew Caplan said in the future the district’s attorneys will provide a brief summary of the changes to help make the policies more understandable to the public. The Board requested Policy 3005—Community Councils, be sent back to the attorneys for additional updates.

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More strategic planning meetings held for employees, community

Strategic-PlanningThe Board is meeting with Park City School District employees this week in an effort to get their feedback on the district’s Strategic Planning.  Board members met Monday with staff from Park City High and Treasure Mountain Junior High.

Additional meetings include:

-Wednesday, Oct. 25: Meet with administrations at 9 a.m. at the District Office.

-Friday, Oct. 27: Meet with Ecker Hill Middle and all elementary staff at 3:30 p.m. at Parley’s Park Elementary.

-Wednesday, Nov. 1: Meet with community members at 6 p.m. at the District Office.

The Board has spent the last few weeks reviewing all the feedback it received at its Oct. 2 community meeting. From that meeting, the Board has narrowed the district’s values to five: academic engagement, communications, community involvement, excellent personnel, and leadership accountability.

“These values reflect the overarching PCSD goals of a student-centered culture promoting a safe, healthy, challenged, supported and engaged child,” said Board member Anne Peters. “Everything we as a board, administration, and district do must uphold these values as communicated to us by the community.”

Peters said the Board is reaching out to the Latino community via Eric Esquivel and his Latino Outreach team.

Those not able to attend the follow-up meetings are invited to share input by emailing communication@pcschools.us.

The values, in more details, include:

We value:

Academic Engagement

-Engaging all students, no matter where they are in their academic journey.

-Creating a culture of inclusiveness and respect for the rich diversity of our community.

-Meeting the children where they are and accommodating for their types and speeds of learning.

-Equity for all learners.

We value:

Communication

-Trust and transparency.

-Frequent and easy to understand.

-Two ways.

-Listening to feedback/suggestions and communicate back how it is to be used.

-Explain why we are doing things, what is the outcome and how does it affect me and my child?

-Consistency in how information is communicated.

-Inclusion of non-English speakers.

-Inclusion of the entire community.

We value:

Community Involvement

-Inclusion of the whole community in all ways to better understand the direction and needs of the district.

-Collaborating with our partners to uphold our mission of supporting the whole child.

-Outreach to local support first, including the community and local talent base.

-Creating opportunities for the community to engage with the schools and staff.

We value

Excellent Personnel

-Consistently hiring the best and the brightest for all positions.

-Recruiting outside the district.

-Always hiring personnel in a transparent, fair, equitable and consistent manner.

-Building trust and respect for all employees.

-An inclusive, talented, collaborative and diverse talent pool.

-Training and support to set every position up for success.

We value:

Leadership Accountability

-Holding everyone no matter their position or status accountable for their actions.

-Tangible goals that are established then monitored and measured starting with the Board, Superintendent, Administration and all-staff.

-Clear processes and procedures that are transparent, free of favoritism, by the book and available for all to review, participate in and measure.

-Leadership’s commitment to honor their word and deliver the expected level of service on time.

-Consequences for those not upholding their goals.

 

 

 

 

 

 

 

 

 

 

Board Meeting

Oct. 12 | Special Regular Session

Strategic Planning Community Engagement

Board members reviewed the feedback they received at the Strategic Planning Community Meeting held Oct. 2. Each member reviewed the common themes specific to his or her assignments that evening.

Andrew Caplan: Leadership and Accountability

Teachers, principals, administrators and school board members are all accountable to the community.

The lack of accountability from the Board is one of the reasons the Bond was not successful.

The Board needs to work on developing the public trust.

The Board is accountable to the voters, and the Administration is accountable to the Board.

The community’s interests need to be reflected in the work the Board is doing.

The district’s Strategic Plan will help drive those interests as the district moves forward.

The public wants access to more data in an effort to create a culture of accountability.

The Board and the district need to have a simple message that resonates with the community.

JJ Ehlers: Communications

The public had suggestions on various ways to communicate.

The community says the wording of communications is important so the public can understand the why’s and how’s of projects.

The district needs to continue to work at improving its outreach with non-English speakers.

The Board and the district need to do a better job of reaching out those who do not have children in school. 

Communicate how PCSD processes input and how the Board plans to use it.

JJ Ehlers: Community Involvement

Determine at a higher level what community involvement means, who and how to engage but more importantly, why.  What is the outcome? 

Community members suggested ways to involve the community.

Invite the community to more school events such as homecoming, plays/musicals, concerts, etc.

Work with the faculty, School Community Councils, and PTOs to create ways for more volunteering and involvement at local schools.

Community members without children in schools still need to know what is going on at their neighborhood school.

Petra Butler: Excellent Personnel

The public wants engagement and participation at the decision-making level.

Acknowledge what is being said and is actually heard.

Have consistent hiring practices and have transparency in the hiring process.

Build trust and respect for employees.

We need to focus on changing the climate in the district.

Housing and transportation continues to be an issue for personnel.

Anne Peters: One Size Fits All

Academics: arts, college prep, conflict resolution, dual language immersion, grade configurations, homework, middle learners, personalized learning, programming, special education, testing, and workload.

People: bridging the gap between home and school, parent involvement, and concerns for the social/emotional well-being of students.

Environment: school size.

Master planning: facilities, size of schools, climate in schools, size of cohorts, etc.

Mission/Vision/Tenets

Following a discussion of each area, the Board noted the overarching theme for the district is the academic engagement for all students. They drafted the following mission statement, vision, and tenants:

Tentative Mission Statement: Inspire and equitably support students to achieve their academic and social potential.

Tentative Vision: Student Centered! (The Whole Child: safe, healthy, challenged, support, engaged)

Tentative Tenets:

      – Academic Engagement

      – Leadership Accountability

      – Excellent Personnel

      – Community Involvement

      – Communication

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Next Steps

The Board will work with Eric Esquivel (District Latino Community Relations) to determine how best to engage the Latino community and get their feedback.

Board will meet with TMJH and PCHS Staff on Oct. 23, 3 p.m., Treasure Mountain Junior High Library.

Board will meet with  Administrators on Oct. 25, 9 a.m., District Office.

Board will meet with Ecker Middle and Elementary Staff on Oct. 27, 3:30 p.m., Parley’s Park Elementary.

Board will meet with the community for final feedback on Nov. 1, 6 p.m., District Office.

Board to determine mission, vision, tenants at Nov. 7 Work Session.

The district will develop a request for proposal (RFP) for a master planning facilitator. Master planning will begin once a facilitator is selected.

Demographics study will be complete in January 2018.

Board gathers input from parents and community

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The Park City School District Board met with parents and community members Monday night, Oct. 2, to listen to their input as it updates the district’s strategic plan.

The Board reviewed all data and information the district has received during the past two years from community meetings and focus group, and pre- and post-bond surveys  – literally 5,000 points of data, according to Board member Andrew Caplan.

“We are not starting over tonight,” he said. “Tonight we want to refresh our strategic plan and make sure our values are still what the public want.”

“What you see tonight are five major themes and values that have bubbled up from analyzing the previous public data,” Caplan said. “Tonight, we are here to listen.”

The five themes include:

Excellent personnel

Community involvement

Communications

One size does not fit all

Leadership accountability

Board members spent the next hour conducting feedback sessions by themes. The Board is continuing to accept additional information from those who could not attend the meeting. The public can send their feedback to communication@pcschools.us.

Board member Petra Butler said the board is anxious to keep the community informed through the entire process. “We want everyone who walks out of here tonight to know we are engaging the community,” she said.

The board will review the feedback it received at the Oct. 2 meeting during a public meeting on Oct. 12 at 10 a.m. and the District Office.

 

Agenda for Strategic Planning Community Meeting on Oct. 2

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AGENDA

Strategic Planning Community Meeting

Oct. 2 | 6-8 p.m. | Blair Education Center, Park City Hospital

Who:  Community, Staff, Parents, and Students who are ready to be part of the positive movement forward

What:  To decide the values of the district that will update the 2010 Strategic Plan for 2018-2023, to define the most critical anchors that will guide the district’s work for the next 5 years.

When:  October 2, 2017; 6:00 – 8:00 PM

Where: Blair Education Center, Classroom A/B at Park City Hospital, 900 Round Valley Road, Park City

Why:  To determine the mission, vision, and values that will guide the district for next 5 years

6:00 PM

-Welcome

-Norms for Meeting

-Review Agenda

-Review Process and Timeline to Update Mission, Vision, and Values: https://prezi.com/p/ikt27ks-iguk

-Interactive Feedback Protocol

-Define and Determine Values!

7:45 PM

-Check Out

-Next Steps

8:00 PM

-Adjourn

Dates and Locations for Next Strategic Group Meetings

  • October 16, 4:30 – 7:30 PM, Park City School District Office, Board Room
    • Finalize Vision and Start Mission
  • November 5, 4:30 – 7:30 PM, Park City School District Office, Board Room
    • Finish Mission and Define Goals
  • December 19, 4:00 PM, Board Adopts Mission, Vision, Values at Regular Session Board meeting
    • Board Adopts Mission, Vision, Values, and Goals

Dates for Strategic Planning Implementation

  • January – July 2018
    • PCSD Administration Updates District Learning Plan (Implementation Plan for Strategic Plan)
    • Finalize Master Planning (Facilities Plan) for 2018-2025
      • January – June 2018 – Details Shared with Community at Large
      • July 2018 – Bond Language Adopted Pending Master Planning Completion
      • November 2018 – Bond Election Pending Master Planning Completion

Questions or Additional Feedback? communication@pcschools.us

* If you were unable to attend the first meeting, join us at the second or third! No invitation necessary.

District to engage community for feedback for its strategic plan

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The Board of Education invites students, parents, and members of the community at large to attend the district’s first Strategic Planning meeting. The meeting is scheduled for Monday, Oct. 2, from 6-8 p.m. at the Blair Education Center at the Park City Hospital.

The Board is engaging the community to provide feedback that helps establish a Strategic Plan that drives the district forward for the next five to seven years.

Mark your calendars and plan to join us Oct. 2.